Embroidery Software DesignWorkFlow

Embroidery Software DesignWorkFlow

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Product Description

DesignWorkflow e3

Digital asset management for embroidery professionals

Wilcom DesignWorkflow™ breaks through the walls of communication between departments by creating windows into the design creation process. By connecting each stage of the design process, DesignWorkflow™ electronically tracks the design and empowers staff with information needed to perform efficiently.


Does this sound familiar? You have thousands of design, artwork, and machine files “floating” around your company. Your employees spend countless hours searching for them. Your design files are valuable – they should be easy to find, easy to distribute and they need to be protected like other company assets.

Here are some reasons why you should install and use your Design Workflow™ software to save time, money and protect your assets.


  1. Better Customer Service

Empower your customer service staff with the design information they need instantly so that they can answer customer questions whilst on the phone. The instant reply to customers will install confidence that your company is well organised. Design Workflow™ will also allow your customer service representative to focus on their duties of reducing turn around time for orders, rather than wasting time searching for designs information located in folders and the design department in-trays.


  1. Get your money’s worth from Digitizers

Your digitizing department is one of your highest expenses in the production of embroidery. You have tried faster PCs, more training, software upgrades and even outsourcing, yet your production levels have remained virtually unchanged for years.

The REAL reason your digitizers are not producing designs throughout their entire shift is because of interruptions and manual filing tasks. They should be paid to produce quality designs quickly, not to support your customer service department.

Used effectively Design Workflow™ can achieve this goal, by eliminate the manual filing tasks, the need to answer customers queries and by reducing interruptions from customer service who are chasing old design information.

The efficiency increases will result in a more productive, higher quality digitizing team as already seen by companies who have taken the leap with Design Workflow™. See “Switching on Design Workflow™: Real Stories”  – The Arcade Experience.


  1. Increased order accuracy on designs and Colorways

By taking the next step into Design Workflow™ 9 you will benefit from sharing not only your Design Images and information, but also from sharing your colorway information to your employees who take the re-orders for jobs.


  1. Increased efficiency, productivity, and profitability

Designed and built for today’s digital workplace, Design Workflow™’s powerful search functionality means that you can retrieve designs within seconds. With your entire catalogs of designs at your fingertips the powerful search and sorting facilities make it a snap to increase the efficiency within your design department. When you extend the Design Workflow™ software to other departments your productivity gains company wide will astound you. See “Switching on Design Workflow™: Real Stories” – The New Era Cap Company Experience.


  1. Eliminate space, time, and inefficiency of paper filing systems

Don’t be stuck in the 90’s practice of filing paper records of your electronic design files. Take the leap now into the 21st century and save time and space by filing your design catalogs on-line. Every day that you delay is another extra day that you will have lost the efficiency savings for your company.


  1. Your Designs are finally secure

Like Wilcom ES, Design Workflow™ is easy to use and they work together flawlessly. You’ll use ES to create your designs and then Design Workflow™ to store the file, complete with artwork and electronic swatches. Design Workflow™ systems can be added at any time to allow your staff to view the design images and information over and over. With its personal username, passwords and its 5 in-built security levels, Design Workflow™ allows you to secure your designs so unauthorized staff cannot modify or access them.


  1. 21st century database stability

Are you just a tad too well acquainted with the notorious “blue screen of death” from your database applications? Bid it a fond farewell. With Design Workflow™ you’ll become accustomed instead to industry-leading stability. This elegant product is built on the industrial strength of the Microsoft SQL Database Engine. Most Fortune 500 companies, governments and universities rely on SQL for their mission-critical applications. And now, so can you.


  1. Simple installation and set-up

Most of our customers are up-and-recording in no time. And that includes people who never touched a database before in their lives. What will your experience be like? You’ll find moving your Designs, Artworks, and recording information to the Design Workflow™ mere child’s play. And wait till you try the software. Wilcom has built features like Colorways and TrueViews™ that are found nowhere else, make browsing for designs an absolute joy.

What about recording designs? Wilcom has looked after all scenarios including direct record from ES, batch imports, Excel spreadsheet imports, Design Librarian 6 conversions, and even the new AutoRecord feature. In fact, you’ll find all the right documentation to assist you when you are ready to configure your Design Workflow™. Go for it, install today.


  1. Make Design Catalogs for your Customers

Have you ever tried to send a list of your customer’s designs to them so that they could conveniently reorder designs, but found it all too hard? Design Workflow™ takes the effort out of this manual task and provides you with a simple way to create spreadsheets of design information.

Added to this feature, Design Workflow™ provides you with the flexibility to create catalogs of designs, which can be burnt onto CD’s or uploaded directly to your Web page. Combine this feature with high quality 3D TrueViews™ images from Wilcom ES 2006 and you will have the perfect combination for advertising your products on the Internet.


Two Product Model

DesignWorkflow now comes in 2 product models – Professional and Viewer. Professional includes full functionality and is intended for designers & machine operators. Viewer is intended primarily as a customer-service product.


Design Information

With quick and secure access for all the design information you need. A powerful search and sorting facility, database for colorway information with the ability to link artwork and design swatches.


Design Security

Inbuilt design security protects your valuable intellectual property. Set up user IDs and passwords with up to five security levels. Secure your designs so unauthorised staff cannot access or modify them.


Design Request

Create design requests in Design Workflow™ with or without EMB files or artwork present. Scan artwork direct or attach digital artwork and enter any information required to initiate the design request. Any type of file, including word and email documents can now be attached to the design request.

Reports and Catalogs

Generate management reports, design statistics or design catalogs which are all customizable.

Workflow Tracking

Assign and track the status of a design as it moves through the production process. Color-coding helps you quickly identify design status. Managing design workflow couldn’t be simpler. Auto record changes to workflow status, including personnel and dates. A complete customizable list of workflow statuses is included as a guide.

Powerful Searches

With a poweful search capability, you can do quick searches, simple visual searches, advanced free text searches and best of all you can save your searches.

Email Designs for Approval

Typically you want to be able to send design information to a customer for approval. With the new email facility, you can. Email multiple designs, images or stitch files. Security is set on a per-user basis so control remains with the Design Workflow™ Administrator.

Backup and Archiving

For added security, utilize the powerful facilities within the Microsoft SQL engine to back up your database information. For added security, utilize the powerful facilities within the Microsoft SQL engine to back up your database information. Archive designs with the inbuilt WinZip utility.

Batch Conversion

Batch-convert designs to all major stitch file formats such as DST and EXP, or automatically create copies.


How To Setup

How to Setup

Switching on your DesignWorkflow™ is as easy as five easy steps. This step-by-step guide will help make switching on DesignWorkflow™ as easy as possible.

DesignWorkflow PDF

Step 1. Choose Quick Start model for creating your DesignWorkflow™.

Use the following quick reference guide to select the best method for creating your DesignWorkflow.

Download the Wilcom DesignWorkflow™ Quick Start Model.

DesignWorkflow Install

Step 2. Install YOUR DesignWorkflow software.

Install the Design Workflow™ software by following the simple instructions contained within the “Getting Started” chapter of the Design Workflow™ manual. Once your installation is finished, create a new database with your Administrator.

DesignWorkflow Database

Step 3. Record Designs

For customers who do not have an existing database system or spreadsheet the easiest way to get your designs recorded is to drag and drop them into your database. This will record the designs and automatically extract vital information such as the name, date, description, number of stitches, size and even colorway information. All of this information can now be used when searching for designs within DesignWorkflow™.

DesignWorkflow Catalogs

Step 4. Catalog

Next add other vital information such as customer classification and keywords to your design records. If you have your designs already catalogued into folder structures and organised by fields such as customers, you can also assign these fields to groups of designs within the recording stage.

DesignWorkflow Security

Step 5. Security rights

Once you have added the extra information to your records you should now set passwords for staff assigned to use the database in, order to protect your designs.

Congratulations you are finished switching on DesignWorkflow

Enjoy Using your New DesignWorkflow™

Now that you’ve got everything in place, relax and explore your DesignWorkflow™. Enjoy the new search capabilities your DesignWorkflow™ allows you. Create a sample catalog. Have a good time discovering what your DesignWorkflow™ can do.

For more information on the setting up your DesignWorkflow™, including step-by-step processes for importing old databases please refer to the Wilcom DesignWorkflow™ on-line manual.


System Requirements

PC specifications for Wilcom software

Check whether you have the right hardware to ensure the software runs at its best. The following are the minimum and recommended system requirements for the Wilcom embroidery software. Wilcom e3 software is compatible with Windows 7 and Windows 8 operating systems. If you prefer you can also run Wilcom software on a Mac.

Minimum Requirements

  • Intel® Pentium® 4, AMD Athlon™ 64 or AMD Opteron™
  • Microsoft® Windows® 8 (32-bit or 64-bit Editions), Microsoft® Windows® 7 (32-bit or 64-bit Editions), Windows Vista® (32-bit or 64-bit Editions), or Windows® XP (32-bit) *, all with latest service packs installed.
  • 1 GB (32-bit) or 2 GB (64-bit) RAM
  • 40 GB hard disk space (at least 20GB free disk space after installation)
  • 17″ at 1024 X 768
  • 32-bit color support
  • Dedicated USB port for a USB Dongle
  • Mouse or Tablet
  • DVD-ROM Drive for software installation (Dual Layer DVD-ROM for Extras DVD)
  • Microsoft® Internet Explorer® 7 or later
  • Sound Card required for multimedia training


  • 2 GHz + Latest Intel or AMD 32-bit (x86) or 64-bit (x64) multi core processor
  • Microsoft® Windows® 8 or Microsoft® Windows® 7 all with latest service packs installed. (32-bit or 64-bit Editions)
  • 4 GB RAM
  • 80 GB hard disk space or more (at least 40 GB free disk space after installation)
  • Graphics card:
  • Support for DirectX 9 graphics with:
  • WDDM Driver
  • 512MB or higher of graphics memory (non-integrated)
  • Pixel Shader 2.0 in hardware
  • 32 bits per pixel
  • Dual Monitor Capable
  • Dual Monitors capable of displaying 1280 X 1024 or higher
  • Dedicated USB port for a USB Dongle
  • Mouse or Tablet
  • DVD-ROM Drive for software installation (Dual Layer DVD-ROM for Extras DVD)
  • Microsoft® Internet Explorer® 10.0 or later
  • Sound Card required for multimedia training
  • Backup Device – e.g. DVD Burner, Tape Backup, removable hard drive.

*Although Windows XP (32bit) is supported, Wilcom highly recommend you consider updating to Windows 7 or Windows 8